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Community Investment and Inclusion Fund Brand Hong Kong - Asia world city

CIIF Achievement and Performance Management

Statistics on Performance Management of the CIIF Secretariat


1

Project Management
Project Management mainly covers the following areas:

  • Approving project applications
  • Monitoring the performance of ongoing projects and use of fund by grantees
  • Providing appropriate training and support to grantees
  • Following up on the sustainability of approved projects after funding period
  • Consolidating the CIIF's experience and effectiveness in social capital building

1.1

Approving project applications
In 2018, the CIIF Secretariat processed one batch of applications. Processing of the 28th batch of applications was completed in an efficient manner as set out in the performance pledges, i.e. applicants were notified in writing of the application results within six months after the closing date for application. For details, please refer to the following table –

  Application Period No. of Applications Processing Time No. of Projects Approved Efficiency
The 28th Batch of Applications ("Networking in Place, Ageing with Grace ") 20.11.2017 to 31.1.2018 63 About 6 months 25 Performance pledge fulfilled


1.2

Monitoring the performance of ongoing projects and use of fund by grantees
As at 31 December 2018, out of the 375 approved projects, 288 had already been completed; 62 were still active; 11 had been terminated pre-maturely on mutual agreement between CIIF and grantees, and 14 would commence soon. For the performance level of the 361 projects which had been completed/were active/had been terminated pre-maturely, please click here for details.

In 2018, the CIIF Secretariat inspected and processed the following to monitor the actual progress and outcomes of projects:

  • Progress Reports: A total of 114 Progress Reports were submitted to the CIIF Secretariat for the 84 projects that were active/being implemented. For report submission record of grantees, please click here for details. To ensure the accuracy of the data provided, the Secretariat has been carrying out regular random checks since 2011 and verified 14.9% (17 reports) of the progress reports in 2018.
  • Final Project Performance Reports: 15 Final Project Performance Reports were submitted to the CIIF Secretariat for inspection at the end of funding period in 2018. For report submission record of grantees, please click here for details.
  • Audit Reports: A total of 54 Annual or Final Audit Reports were submitted to the CIIF Secretariat for the projects that were active/ being implemented or at the end of funding period for inspection in 2018. For report submission record of grantees, please click here for details.
  • Site Visits: In 2018, the CIIF Secretariat conducted 42 project site visits.

In 2018, the CIIF Secretariat processed four quarterly reimbursement claims, advance payment claims, instalment payments and audit fee claims; disbursed approximately HK$56.42 million with a cumulative total of around HK$385 million. Processing of quarterly reimbursement claims and instalment payments were generally consistent with our performance pledge, i.e. grants will be disbursed to grantees within four months after the deadline for submission of reimbursement claims and instalment payments will be released to grantees in accordance with the Approved Budget and《Notes to Grantees》. For details of project payments, please click here.

1.3

Providing appropriate training and support to grantees
The CIIF Secretariat organized a training workshop for the project teams of the 28th batch approved projects on 17 August 2018 to enhance their understanding of social capital and strengthen their capacities to plan for the sustainable development of social capital for their projects

1.4

Following up on the sustainable development of projects after funding period
After the funding period, CIIF focuses on whether the funded projects could continue to further the achievements of social capital, which consists of six core components, namely social networks, trust and solidarity, mutual-help and reciprocity, social cohesion and inclusion, social participation as well as information and communication. CIIF therefore attaches importance to the sustainable development of the above constituents, such as value change and role transformation, as well as social capital outcomes like the sustainable development of cross-sectoral collaboration, complementarity, trust, cohesion, support networks and community capacity. Financial sustainability, that is, whether the project can continue to receive funding or operate on a self-financing basis, is not the major consideration for the assessment of sustainability of the social capital projects.

CIIF commissioned an independent consultant to conduct an evaluation study from end-2010 to mid-2012. A sample survey was conducted among the project teams, collaborators, participants and volunteers to study and assess project sustainability. Findings of the study showed that the overall performance of project sustainability was satisfactory with the best performance at the collaborator level. The collaborators generally acknowledged the concept of social capital and indicated that they would adhere to the norm of social capital in the daily operations of their organisations, and they were ready to mobilise staff participation in network building. Besides, mutual help networks built by the projects continued to be maintained among social groups after the funding period, and with the help of the social capital concept, the networks were further extended to link up more stakeholders in the community.

To assess in a more systematic manner whether the funded projects could sustain the social capital built after the funding period, CIIF devised a Questionnaire on "Sustainable Development of Social Capital" in June 2013 by making reference to the assessment tools used in the evaluation study commissioned by CIIF and comments from the stakeholders of six funded projects. Since July 2013, CIIF has issued the questionnaire on a regular basis to project teams of completed projects in order to have a better understanding of the sustainable development of their projects six months and 18 months after the funding period. As at 31 December 2018, CIIF had invited staff members and volunteers or direct participants of 129 project teams from completed projects to take part in the survey. Among these 129 project teams, 65 of them had taken part in the survey for the second time. 119 out of 129 project teams had returned completed questionnaires (return rate: 92.2%). Over 90% of the projects (110 projects) were still operating after the funding period in different ways, including deployment of internal resources of respective organisations, receiving continuous support from local stakeholders/ key collaborators or self-management by participants.

1.5

Concluding the experience of CIIF in social capital building and assessing the effectiveness of CIIF-funded projects
CIIF commissioned an independent consultant to conduct the second evaluation study from end-2010 to mid-2012. The findings affirmed the effectiveness of strategies (such as house captain strategy and the establishment of cross-ethnic and cross-stratum platforms) promoted by CIIF in achieving social capital outcomes. In particular, the evaluation study conducted by the Hong Kong Polytechnic University confirmed that the CIIF-funded projects in Tin Shui Wai had forged mutual trust and acceptance among people from different backgrounds, built neighbourhood support networks, turned assets of individuals into those of the community, and enhanced community capacity in Tin Shui Wai.

For an effective assessment of the social capital outcomes achieved by its projects, CIIF devised a local “Social Capital Scale” in end-2012 by making reference to the World Bank’s definition of social capital, the tools used in the second CIIF evaluation study, and the implementation experience of funded projects. After validation of the Scale, direct participants and volunteers of CIIF-funded projects have been invited since July 2013 to fill in the “Social Capital Scale” at least twice during the funding period. All data will be used by CIIF in consolidating the experience and effectiveness of social capital building. As at 31 December 2018, CIIF had received 21 288 questionnaires returned by 118 project teams.

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