 |
A.
Eligibility Criteria |
 |
Q1 |
Can private
company submit applications? |
| |
Ans |
Yes. One of the aims
of the Fund is to promote joined-up efforts between community
groups, corporate bodies or professional groups and the
Government to develop social capital. But the projects conducted
by the private company must be for non-profit making purpose,
of public benefit to the community and that the initiatives
should be community-initiated. All the profit accrued must
be reinvested back into the project. |
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|
Q2 |
Are religious
or political groups eligible to apply for this Fund?
|
| |
Ans |
Much depends on the
nature of the projects being put forward. Religious or political
groups are eligible to apply for funding for projects that
can demonstrably develop social capital. However, the Fund
would not support pure evangelism or electioneering causes.
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|
Q3 |
Can the statutory
organizations, such as the Hospital Authority (HA), monitored
by the Government apply for the Fund? |
| |
Ans |
We must point out that
individuals and government departments are not eligible
for the Fund. The HA is an organization independent from
the Government and therefore is eligible for the Fund. |
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|
Q4 |
The Fund requires
that applicants must be registered organizations. Does it
mean that the Fund will only accept applications from large
and experienced organizations? |
| |
Ans |
There will be no bias
towards small groups nor will large organizations be in
a more advantageous position to apply for the fund. In fact,
the Fund would like to see more participation from local
small groups or new groups that might have lots of new ideas
but lack the resources. It is the objective of the Fund
to encourage different supporting networks amongst different
circles and different levels in the community. Applications
from newly set up organizations will also be considered
provided that they can provide information to prove their
successful experience in organizing public community activities
or expertise and creativity to implement their projects. |
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|
Q5 |
If the project
is rejected by the Committee for the first time, can we
resubmit the proposal? Can we arrange for an interview to
explain the project? |
| |
Ans |
Applicants can certainly
re-submit proposals after appropriate modifications or revisions.
At a practical level, it would not be feasible for the Committee
to interview every applicant. However, where necessary and
appropriate, an interview with the Committee could be considered.
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| |
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|
Q6 |
Can an applicant
organization submit more than one application? |
| |
Ans |
Yes, provided that
the organization can demonstrate their capability to manage
and implement multiple projects at the same time.
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|
B.
Funding Coverage |
|
Q1 |
Can we organize
projects for all the people in Hong Kong or should we design
projects on community basis? |
| |
Ans |
The Fund will also
consider supporting large-scale projects targeted at all
the people in Hong Kong. It depends on whether the design
will be effective in developing social capital. |
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|
Q2 |
Would the CIIF
Committee consider projects that will take place outside
of Hong Kong, such as in the Mainland China or cooperate
with organizations in Mainland China?
|
| |
Ans |
The Project may collaborate
with or seek information/resources from other networks outside
of Hong Kong, but the projects should be primarily be carried
out in Hong Kong, and the benefactors of the projects should
be the Hong Kong community. |
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|
Q3 |
Will the CIIF
support an existing service that is running short of money?
|
| |
Ans |
The Fund is not intended
for providing supplementary or gap funding for existing
services. Much will depend on the nature of the project
proposal. The proposed projects must demonstrate its objectives
and potential to develop social capital. |
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|
Q4 |
Will the Fund
subsidize the projects that have already been financed by
other Funds? On the contrary, can the projects that have
been rejected by other Funds apply for this Fund? |
| |
Ans |
The intending applicants
should first try to understand clearly the reasons why these
specific Funds or relevant departments reject their applications.
The CIIF will not duplicate, replace or supplement other
Government Funds. Where appropriate, the CIIF Secretariat
will consult the relevant departments. |
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|
Q5 |
Would the Fund
provide support funding for carrying out research? |
| |
Ans |
The objectives of CIIF
are to build up social capital through the networks, relations
and mutual aid efforts in the community through community-initiated
projects. Academic research projects are not the primary
focus of this Fund. The types of performance measures and
social capital outcome indicators that we are looking for
are simple, are directly related to the project objectives,
and can be built into the project's own monitoring and evaluation
mechanisms during the implementation process.
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|
Q6 |
Could the funds
be used for building maintenance such as improving the water
quality of the residents in the buildings?
|
| |
Ans |
No, these are regular
property maintenance or enhancement measures for the private
benefits of its residents. The Fund supports activities
for building up social capital and encouraging mutual help
within communities. |
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|
C.
Conceiving and Writing Proposals |
|
Q1 |
What are Intervention
Model and Networking Strategies, and how do they differ
from the contents of programmes? |
| |
Ans |
Any proposal, starting
from being conceived, must be based on a set of concepts
or assumptions. These concepts and theories can be drawn
from relevant literatures or consolidations of experience.
Intervention model can clearly illustrate how changes will
happen, and show how the theories of a project can be put
into practice under systematic and strategic processes so
as to achieve the anticipated results. Any proposal that
only conceives a series of programmes without any intervention
model will unlikely be considered as it can contribute relatively
little to the consolidation of experience. |
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|
Q2 |
Does the Fund
require that applying projects must fill in the information
about their Key Collaborators? |
| |
Ans |
The Fund has been advocating
cross-sectoral collaboration to achieve the benefits of
sharing community resources and building up social capital.
The Fund therefore attaches great importance to whether
the projects can engage stakeholders of different sectors
and districts into key collaborators. This is also one of
the important criteria that the CIIF Committee applies in
assessing the proposals. |
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|
Q3 |
What kinds
of collaborative relationship or co-operative nature are
regarded as “key collaboration”? |
| |
Ans |
It means that the partner
has to play an active role in implementing the project,
which can mobilize resources and networks, with a view to
upgrading its strategy and effectiveness. For example,
(i) a school takes part
in promoting students’ understanding of social capital
and encouraging them to form community caring teams; or
(ii) members of an enterprise’s
volunteer team act as “family ambassadors” who
will regularly visit and care about families or impart professional
knowledge and experience; and
(iii) a government department
builds up networks with residents in its designated service
area to improve together local environment as well as public
order.
On the contrary, One-off
collaboration or in supplementary nature such as providing
support to the project through provision of venue or assistance
in promotion will not be considered as key collaborators. |
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|
Q4 |
Is it necessary
to fill in any key collaborators under deliberation in the
application form? |
| |
Ans |
If an applicant considers
that the collaborative relationship under deliberation falls
within the scope of “key collaborators” mentioned
above, the details can be provided and marked “under
deliberation” in the application form for the CIIF
Committee’s reference. |
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|
Q5 |
What are performance
indicators? |
| |
Ans |
Performance indicators
are used to measure and reflect the achievement of objectives
or the degree of anticipated improvement. The major measurement
areas of building up social capital include mutual trust,
mutual help, cross-sectoral collaboration and a sense of
belonging to the community. In setting performance indicators,
the SMART principle should be applied:
S - Specific
M - Measurable
A - Achievable
R - Realistic
T - Time specific |
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|
Q6 |
How should
Item 2.6(iii) be completed if participants turn to be volunteers
during the project implementation? |
| |
Ans |
An applicant should
complete the item in accordance with the identities of various
targets when they first take part in the project. If a group
of youngsters are originally clients, please fill in the
Column “Number of Participants”. When their
identities/roles change in the course of participation,
it will be reported in the quarterly progress report of
the project after approval. The CIIF Secretariat will undertake
the statistical work of the relevant data. |
| |
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|
Q7 |
Should the
“attendance” or “number” of participants
of a project be counted as a unit when filling in the application
form? |
| |
Ans |
The “number”
of participants should be used as the Fund focuses on the
transformation of various stakeholders in the community,
including individuals, groups and organizations, in the
course and the formation of mutual trust networks rather
than the attendance. If participants take part in more than
one event of a project, the applicant should deduct the
duplicate attendances and fill in the overall numbers of
volunteers and participants.
|
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|
Q8 |
For the Item
“Method of Evaluating Effectiveness”, is it
necessary for the applicant to fill in a very detailed proposal
and the assessment to be conducted in collaboration with
an academic institute? |
| |
Ans |
It is necessary to
devise a mechanism, including assessment methods, tools
and schedule, for evaluating the effectiveness of a project
before implementation. The assessment method may be in the
form of quantitative or qualitative study, questionnaire
survey, focus group, data statistics, pre and post test,
etc. The assessment tools may vary with different scopes
of review, e.g. apply the validated “Rosenberg Self-Esteem
Scale” for measuring self-confidence, and the Fund
also encourages project teams to co-operate with academics
in devising suitable assessment tools.
Applicants are not required to submit the details of each
assessment tool at this stage, but they should provide the
aims of study and relevant information to the Fund for examination
and approval if the evaluation study involves any additional
cost.
|
| |
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|
Q9 |
What does a
Development and Sustainability Plan mean? If my project
proves to be very successful, will the Fund consider financing
the project after completion? |
| |
Ans |
The CIIF will provide seed fund for a
project for no more than 3 years with a view to financing
community-initiated innovative projects to develop social
capital. Applicant organizations are required to provide
a development and sustainability plan after the funding
period when they conceive their projects. A sustainable
project can generally foster participants’ senses
of identity and belonging as well as enable them to control
one’s live. The mutual help network formed by the
project can be further reinforced and sustained, which
can then operate on a self-programming and self-financing
basis in the long run. If the project can promote long-term
cross-sectoral collaboration, these collaborative efforts
should be able to help enhance the effectiveness of the
project continuously.
The Fund, as a seed fund rather than
a long-term subsidy, will finance a project for no more
than 3 years. If the organization can put forward a development
and sustainability plan, the CIIF Committee will take
into consideration.
|
| |
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|
Q10 |
Are there any
restrictions on the number of manpower involved and requirement
of relevant qualification in the project? |
| |
Ans |
The number of staff
employed and their qualification requirement will depend
on the prescribed nature and complexity of the project.
In general, staff cost should not exceed 70% of the overall
budget expenditure, or the applicant has to provide substantial
justifications.
|
| |
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|
D.
Financial Arrangements |
|
Q1 |
We are a small
organization and we may not have sufficient fund to carry
out the project at the initial stage. Can we apply for an
advance payment? |
| |
Ans |
Yes, if there’s
a justified case. But in general, the CIIF Committee will
approve an advance payment under exceptional circumstances
and it will usually cover no more than 3 months of expenditure.
However, applicants should note that subsequent funds will
be paid by regular reimbursements. The organisation, after
using up the advance fund, should first disburse all expenses
and then apply for reimbursement from the Fund on a quarterly
basis. Applicants should therefore prudently assess whether
they have adequate capital for disbursement.
|
| |
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|
Q2 |
What types
of expenses will not be subsidized? Is it allowed to apply
for the purchase of equipment like vehicles?
|
| |
Ans |
Normally the Fund will
not support the expenses of one-off activities, such as
banquets, carnivals and trips, which will have no long lasting
effect on social capital development. Funding will depend
on whether the equipment to be purchased is crucial and
reasonable to the achievement of the project objective.
Expensive items such as vehicles and photocopiers will not
be considered in general. |
| |
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|
Q3 |
Will the Fund
support the hire
of an asset, such as a physical premise for a group? |
| |
Ans |
Before
proceeding to acquire new sites or premises, first considerations
must be given to explore whether there are other possible
shared facilities that can be better used. Shared facilities
are a good start to save resources, more cost-effective
in the long run, as well as providing the starting point
to bring different groups together. It is noted that often
most communities do have existing premises that can be more
opened up to facilitate community use, such as church premises
during the evening of weekdays, and for school premises
to be available during evenings or weekends. Reasonable
cost for the hire of such premises can be included in the
project budget.
|
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|
Q4 |
Can a project
receive any donation or endowment from sources other than
the Fund?
|
| |
Ans |
If any donation or
endowment to the project is anticipated, it should be reflected
in the budget with details of the donation or endowment
as well as the special requests (such as acknowledgement),
if any, of the donator or sponsor. Meanwhile, the donation
or endowment from the tabacco industry or individuals/bodies
having any direct or indirect conflict of interest with
the project should be avoided. |
| |
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|
Q5 |
Can travelling
expenses of the volunteers, rent for vehicles, etc. be included
in the budget?
|
| |
Ans |
Yes, volunteers’
subsidies, capped at $70 for full day and $35 for half day
each, can cover subsistence and traveling expenses. The
rent for vehicles can be credited to the programmes expenses. |
| |
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|
Q6 |
Will the CIIF
Committee go for only part funding of a project? Is there
any “negotiating” process for the level of funding
to be granted?
|
| |
Ans |
It is important for
applicants to put forward, and for the CIIF Committee to
approve, a reasonable, complete, realistic and cost-effective
project budget. It may be counter-productive for applicants
to inflate a budget as this will affect the reasonableness
or viability of the entire project that is otherwise worth
supporting. The CIIF Committee’s decision is the final
one. |
| |
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|
Q7 |
There is a
cost to operating a bank account with a small turnover.
Is it realistic to require a small organisation to open
and operate a separate bank account for the project?
|
| |
Ans |
The requirement for
a separate bank account is to enable easier and clearer
project management, making of claims, reporting and auditing
of accounts for the funded project. It minimizes the risk
of the project fund being absorbed into the overall funding
pool of the “host” organization. Realistic costs
for the operation of the account can be built into the project
budget. |
| |
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|
Q8 |
How can a separate
bank account be opened for a project co-organised by different
groups?
|
| |
Ans |
One of the co-organisers
should be identified as the lead applicant for opening the
separate account in a registered bank. |
| |
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|
Q9 |
What is the
purpose for requiring the audited accounts of the applicant?
|
| |
Ans |
The applicant organization
should provide the latest audited accounts or the latest
financial/management accounts for the purpose of referencing
the financial position and capability of the applicant to
complete the project.
|
| |
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|
Q10 |
Can the grantee
seek increase in funding when implementing the project?
|
| |
Ans |
The Fund will normally
not consider supplementary funding. It is important for
the project output, cost and budget to be estimated as accurately
as possible right from the start. |
| |
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|
Q11 |
Would the
grantee be allowed to make minor adjustments across the
funded items to fix minor problems or gaps?
|
| |
Ans |
Yes, a certain level
will be allowed. The level of virement that is allowed,
without requiring further prior approval from the Secretariat,
will be specified in the conditions of grant. Prior approval
from the Secretariat must be obtained before other variations
to the deployment of funds are to be made. |
| |
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|
Q12 |
Will funds
be released in phases taking into consideration the performance
of the project? |
| |
Ans |
The grantee must submit
to the Fund timely all necessary documents, including receipts
for all expenses, quarterly progress report, financial report,
annual audit report and final report. After confirming that
the performance of the project is satisfactory and all the
information is correct, the Fund will release funds on a
quarterly basis.
|
| |
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|
Q13 |
Can a subvented
NGO deploy some of the subvented resources (such as a van)
to deliver a CIIF project? There are also other costs involved
in a project, such as staff or facility insurance, can these
be included?
|
| |
Ans |
The first priority
for a subvented NGO is to ensure subvented resources are
directed at achieving the output and outcome level specified
by the Funding and Service Agreement (FSA). After achieving
that, if the NGO can add value, it is up to the NGO to make
appropriate contributions to other project activities. Care
must be exercised to ensure clear explicit accounts and
no double funding. It is indeed important for the applicant
organization or NGO to provide adequate insurance cover
because the Fund will not assume any legal liabilities resulting
from the activities of grantees in enforcing a funded project.
|
| |
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|
E.
Approving and Monitoring |
|
Q1 |
When can applications
be submitted? How long will the applications be processed? |
| |
Ans |
The Fund accepts funding
applications thrice every two years at a normal interval
of 8 months. Latest announcements will be uploaded onto
the Fund website.
Provided correct and complete
information is submitted, the Fund will issue notification
of results within 3 to 6 months from the closing date of
funding application.
|
| |
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|
Q2 |
What types
of projects will the Fund support? What are the assessment
criteria? |
| |
Ans |
The Fund will support projects that can
effectively build up social capital, including those promoting
good neighbourhood, enhancing the social networks of individuals
and families, as well as creating opportunities for cross-sectoral
collaboration networks. The assessment criteria mainly
cover 4 parts with 11 criteria as follows:
A. Expertise on Building Up Social Capital
(total 10%)
1. Clear objectives with potential for social capital
development
2. Accurate assessment that can meet community needs
B. Project Effectiveness (total 70%)
3. Effective and innovative intervention model and networking
strategies*
4. Strategic programmes plan that can effectively achieve
the project objectives
5. Specific and measurable performance indicators with
effective tools and methods of evaluation*
6. Support from key collaborators with effective synergy
effects
7. Sustainability and contribution to social capital development
8. Reasonable and cost-effective budget
C. Institutional Capability (total 15%)
9. Track record, effective leadership and strategic advantages
of applicant institution/organization
10. Financial management capability and stability of the
institution
D. Others (total 5%)
11. Ability to identify and address risks/difficulties
(Note: Only applicants with total scores
over 50 in Parts A, B and C will be considered.)
|
| |
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|
Q3 |
Is there any
targeted number of approved applications for each batch?
|
| |
Ans |
There is no targeted
number of approved applications or any pre-determined approved
sum for each batch.
|
| |
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|
Q4 |
Does the Fund
have assessment mechanism and procedures for approving projects? |
| |
Ans |
3-tier assessment
structure and processes:
1. CIIF Secretariat:
-
initially assess
applicants’ proposals and verify the information
submitted
-
collect the views
of other government bureaux/departments
-
based on the initial
score and where appropriate arrange an interview with
the applicant institution/organization for a better
understanding
-
conduct an overall
analysis and submit a paper of recommendations to the
Assessment and Evaluation Sub-committee (AESC)
|
| |
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|
Q5 |
Is it true
that the Fund will not finance similar projects in the same
district where a previous one has been approved? |
| |
Ans |
Our main consideration
is whether the project can meet the specific needs of the
district concerned. If there have already been too many
projects of the same kind in one district, it will not be
necessary to duplicate the efforts.
|
| |
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|
Q6 |
Will a project
put forward by a registered social worker, or by a subvented
NGO has a greater chance of success? |
| |
Ans |
No, a project will
not automatically gain an advantage just because it is put
forward by a RSW, or by a subvented NGO. Much depends on
the nature of the project. The Fund is not there to support
certain subvented services that require the involvement
of RSWs. On the other hand, there are a number of very experienced
RSWs with community development experience, project planning
skills and support the objectives of the Fund on the partners
list. They are willing to offer advisory or mentoring help
and they may be a resource to groups without access to such
expertise in their own groups or organizations.
|
| |
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|
Q7 |
What would
be done if the performance of the approved project was found
unsatisfactory after 1 or 2 years or if the nature of the
project was found to have deviated from the original? |
| |
Ans |
Mutual trust and integrity
are very important elements of the Fund. The conditions
of grant would be specified at the outset, with provisions
of progress report and financial reports as part of the
reimbursement claim process. If the required changes are
so major that it altered the very nature of the project,
then the Fund may suspend, terminate or claw back payment
as appropriate.
|
| |
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|
Q8 |
If the approved
project proposal failed to achieve its planned objectives
and was terminated mid-way, should all the equipment/properties
invested be returned to the Fund? |
| |
Ans |
All capital of the
project financed by non-recurrent funding must be returned
to the Fund if the project is terminated mid-way.
|
| |
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|
Q9 |
Will the Fund
interview all applicants on an individual basis? |
| |
Ans |
Where appropriate
the Fund will interview an applicant before examining and
approving its proposal for a better understanding of the
project and an exchange of views over the development of
social capital.
|
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|
F.
Cross-Sectoral Collaboration |
|
Q1 |
Must the project
have the involvement of all three parties (i.e. community,
business sector and the government) before it will be considered?
|
| |
Ans |
Not necessarily. While
it is one of the objectives of the Fund to encourage joint-up
efforts across these sectors, but it is not a qualifying
factor. But on the other hand, if all things are equal,
then a project that has broad-base and cross-sector support
will be viewed more favourably
|
| |
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|
Q2 |
The Fund aims
at promoting joined-up tripartite efforts among the community
groups, corporate bodies or professional groups and the
government. What role does the government play? |
| |
Ans |
The government is
taking an enabling, facilitating and empowering role. The
Chief Executive gave explicit support to the concept of
social capital development in his 2001 Policy Address through
the setting up of a $300 million seed fund. The government
has set up a CIIF Committee with a majority of unofficial
members as well as ex-officio members. The diverse CIIF
Committee memberships reflect a wide range of social, business
and community perspectives. The CIIF Partnership scheme
is beginning to bring together a pool of talents from committed
members of various community groups, corporate bodies or
professional groups. The government will continue, through
this Fund, to encourage projects initiated by the community
and to encourage the involvement of other sectors.
|
| |
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|
Q3 |
What is the
Committee's bottom line for business involvement in the
community projects? E.g. to what extent will the Committee
accept private business getting product promotion values
through sponsoring the projects? |
| |
Ans |
The bottom line from
the perspectives of the Committee and that of the community
groups should be similar: i.e. the project should be focused
on developing social capital for the common good. The public
image and public recognition of the private business sponsor
may be enhanced as a result of their demonstrated social
responsibility. The bottom line is crossed if the interests
of the private business begin to displace or dominate the
objectives of the community project. The joint-up effort
is expected to generate common good for the community, and
not for the private business to gain pecuniary advantages
or make a profit for the business.
|
| |
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|
Q4 |
Can the CIIF
Fund/Secretariat perform a wider matching role? E.g. can
it identify business sponsors with resources and match them
with groups that need them? Or can the Secretariat bring
community groups and businesses with shared interest together?
Or can it create an information exchange web site? |
| |
Ans |
The partners' scheme
is a small start in this direction. The Fund may consider
developing other roles for the partners, including developing
the sponsorship roles later. However, it is probably more
effective if community groups can work directly to cultivate
the business partnerships at the local level, because eventually,
the business sponsors must have confidence in the specific
community groups (not just via the recommendations of the
Secretariat) before they invest their resources.
|
| |
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|
Q5 |
This fund emphasizes
the cooperation and joined-up efforts between community
groups, corporate bodies or professional groups and the
Government. We can understand the community and government
inputs. How do you envisage the business sector to be involved
in achieving the objectives of the Fund? |
| |
Ans |
The business sector
and the communities will ultimately design the modes of
their own contributions and collaborations. At the moment,
the business sectors are represented in the committee of
the Fund and they are amongst those who volunteer their
professional expertise as CIIF partners. Some corporate
bodies have already developed very active corporate volunteering
or corporate sponsorship schemes. There are lots of potentials
for the business sectors to be involved in furthering their
social responsibilities in a variety of ways.
|
| |
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|
Q6 |
Would civil
servants contribute in the scheme? |
| |
Ans |
Actually there are
many volunteer teams established in the civil service and
are providing services in different mode. If needed, such
groups could also be approached to provide assistance in
the projects. There is a Central Office for Volunteer Service
in SWD which promotes the volunteer movement in HK.
|
| |
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|
G.
Sustainability and Concluding Experience |
|
Q1 |
Is it permissible
for the project to keep a surplus to make it sustainable
after the funding period? |
| |
Ans |
The grantee must return
any unspent balance of the approved Fund. However, the project
can apply for retaining the extra income generated from
the projects to be re-invested in the project.
|
| |
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|
Q2 |
What will happen
to the assets/profits gained as a result of the project
if the original applicant group is wound up or a new organization
is formed to continue with the development of the project? |
| |
Ans |
Under normal circumstances,
the assets bought as result of the grant must be returned
to the Fund if the applicant group is dissolved. If a new
entity evolves out of the original applicant group, then
the normal legal procedures of winding up the original organization,
their accounts and treatment of assets should apply.
|
| |
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|
Q3 |
Would the project
results be posted onto the website, and would there be periodic
experience sharing forum to help potential applicants gain
experience? |
| |
Ans |
Those are very good
suggestions to help us learn together. They are exactly
the process to develop social capital.
|
| |
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